A Cost-Benefit Analysis of SharePoint vs Xerox Document Management Solutions in Houston

If you are in search of Document Management tools for your company, Xerox and SharePoint are two options that may have emerged from your research. But how are you weighing your choices?

In our over 20 years of experience in assisting with the implementation of cutting-edge and potent tools that enhance processes and promote collaboration, we have found that buyers are most concerned with the total cost of implementation (TCO).

However, beyond that, they're also examining capability, vendor reliability, and customer feedback.

Therefore, in this piece, we are differentiating Xerox DocuShare and Microsoft SharePoint side-by-side.

We will take a look at rates, functionality, and client feedback across some of the most popular platform review sites. But first, let's explore the advantages of document management platforms.

The Benefits of Document Management Tools

A document management software can help you ameliorate efficiency, augment collaboration, and intensify security for those firms that supervise classified data, such as healthcare, government, and the financial sector. Let us break these benefits down a little further.

• Dematerialized arrangements are less expensive

• Centralized document database

• Amplified capability and throughput for your staff

• Greater safety for your classified files and data

• Greater regulatory compliance

Now that we've gone over the gains of document management software, let's start our program evaluation with a quick overview of each of these tools.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-hosted, SaaS collaboration tool that supplies a document management and storage system and integrates easily with Microsoft Office programs like Excel.

Companies of various sizes can also broaden SharePoint Online's capacity to involve task automation via the employment of Microsoft PowerApps' Power Automate program.

Automation capabilities involve Optical Character Recognition (OCR), artificial intelligence, and machine learning to extract data from scanned files and searchable PDFs.

Xerox DocuShare is an ECM that enables users to produce, distribute, and manage content while conveniently amalgamating other business platforms, and growing personalized software tools.

While labeled an ECM, Xerox DocuShare could be enforced in small organizations and SMB's as well to streamline business tasks and alleviate document management.

It should be noted that Xerox DocuShare can be programmed to deliver process automation capabilities.

Pricing

When we think about the total cost of ownership (TCO) for a document management solution, we should take into account a variety of considerations like:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Xerox DocuShare pricing starts at $1,500 per license while Microsoft SharePoint's pricing begins at $5 per user/month. Even though there is a significant variation, we must learn more about the features presented before making a final decision.

Furthermore, let's take a look at how Xerox and SharePoint contrast in terms of capabilities.

Features

As with any business program, it is critical that you thoroughly assess functionality in your evaluation process. Often software categories involve selections that vary greatly in their characteristics and capacities.

The platform you finally pick must offer a good user experience, sustain your business activities and workflows, and provide greater visibility into your procedures. They should also incorporate the aspects that are most important to your company.

Having said that, let us go through Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

An additional significant aspect when evaluating document management tools is user reviews. Let's observe a few reviews from a number of the most renowned product review sites.

Unsure about which document management tool is perfect for you in Houston? Wave can help!

Upholding a competitive one-upmanship in today's volatile business economy can be challenging. Through expediting your organizational processes to improve productivity and remove inefficiencies, you can guarantee that your business has the best chance of staying ahead of the competition.

To accomplish so, your business must be meticulous to pick the proper solutions that will help you maximize your resources and meet your strategic growth objectives.

This is not always easy for an organization just getting underway with back-office transformation or intelligent information management initiatives.

At Wave, we can aid by assessing the foundational aspects of your business and via incremental digital transformation and corporate workflow automation, refine them.

We use a hybrid toolset in accordance with your business requirements to automate your tedious company tasks around gathering, organizing, and cataloging data so it’s simple to locate and use at any time, from anywhere.

We can assist you in customizing your document management solution to fulfill your organization’s individual needs and we gladly work with more than 60 industry-accepted ECM and DMS platforms.

If you are keen to learn more, reach out today and we can schedule a time to chat.